10 Essential Questions to Ask Your Wedding Caterer
Your wedding menu sets the tone for your entire celebration. Whether you’re dreaming of an elegant plated dinner, a farm-to-table feast, or a laid-back taco bar under twinkle lights. Choosing the right caterer isn’t just about delicious food. It’s about professionalism, flexibility, and flawless execution. Before you sign a contract or book a tasting, make sure you’re asking the right questions. Here are 10 essential things to ask your wedding caterer to ensure your big day is deliciously stress-free.
10 Questions to Ask Your Wedding Caterer
1. Are you available on our wedding date and at our venue?
It may sound obvious, but availability is the first box to check. Some venues have preferred or exclusive caterers, so confirm they’re approved to work on-site and that they’re available on your date
2. Do you offer a tasting before booking? Is there a fee?
A tasting is your chance to sample the food, discuss presentation, and make adjustments. Some caterers offer free tastings; others charge a fee that’s deducted from your final bill if you book.
3. What types of menu styles do you offer?
Not all caterers offer every style of service. Clarify your vision and see if they can bring it to life. Common styles include:
- Plated dinners
- Buffet-style meals
- Family-style service
- Food stations or grazing tables
- Cocktail-style receptions
4. Can you accommodate dietary restrictions and allergies?
Whether your guests are gluten-free, vegan, kosher, or nut-free, a good caterer will be able to handle it seamlessly—and label everything clearly.
5. What’s included in your catering packages?
Get clarity on what’s covered:
- Staff (servers, bartenders, chefs)
- Linens, flatware, china, glassware
- Setup and cleanup
- Cake cutting service
- Beverage service or bar options
Knowing what’s included helps you avoid surprise add-ons.
6. How do you handle rentals and décor?
Do they provide tables, chairs, and serving equipment, or will you need to rent them separately? If they do décor, ask to see photos of past events to ensure their style matches yours.
7. Do you provide alcohol and bartending services?
If yes:
- What are your bar packages?
- Do you offer signature cocktails?
- Do you carry the required liquor license and liability insurance?
If no, ask about BYO options and whether they charge corkage or bar service fees.
8. How many events do you cater in a day?
This tells you how much attention your event will receive. Some companies juggle multiple weddings in one day, while others dedicate a full team to each couple. If you’re looking for a more personalized experience, this matters.
9. Can you help with the wedding cake or dessert table?
Many caterers will cut the cake, but some can also supply it, or offer custom dessert stations like donut walls, mini pies, or gelato bars.
10. What’s your cancellation or refund policy?
Life happens. Get the details in writing—especially around deposits, cancellations, or changes due to weather, emergencies, or guest count shifts.
Your Caterer Should Feel Like a Partner
Choosing a wedding caterer is about more than just the menu. You’re trusting them with your once-in-a-lifetime moment. If they communicate clearly, listen to your ideas, and are willing to work with your vision, you’re on the right track.
Ask the right questions, get everything in writing, and then? Sit back and enjoy every delicious bite on your big day.
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xo, Winky Pink